How is quorum calculated?

Overview At the start of a Meeting, the Moderator announces attendance numbers to establish if quorum has been achieved. Attendance calculations rely on users accessing the meeting portal and entering the live Meeting.

Establishing Quorum

The Moderator announces specific attendance metrics based on the region or Meeting type. These metrics may include a combination of:

• Advance Ballots

• Proxies

• Eligible Units in Attendance

• Eligible In-Person Units (primarily for hybrid Meetings)

• Eligible Arrears Units in Attendance (request-specific; not included by default)

Verifying Attendees

To ensure accuracy, the Moderator performs the following checks:

• Attendee Updates: The Moderator scans for attendees who join without a unit name or number and corrects the details.

• Dial-in Identification: If requested by the Chair, the Moderator asks dial-in attendees to verbally identify themselves.

• Consolidation: If multi-unit owners are present, the Moderator announces attendance based on the total units represented.

Common Questions

What happens if quorum is not reached? This depends entirely on corporation by-laws and regional regulations. We cannot provide suggestions or legal direction on how to proceed in this situation.

Why is the announced attendance higher than the visible attendee count? Discrepancies between the Moderator's announcement and the visible participant list usually occur for two reasons:

1. Entry Delay: Users may have landed on the meeting portal but have not yet fully entered the Meeting.

2. Multi-Unit Owners: A single attendee may represent multiple units. The Moderator announces the total unit count, which is often higher than the physical headcount visible in the Zoom attendee list.