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What do I need to send for owners data?

Submit your owner registry in the correct format to ensure your meeting notices are served accurately and on time.

This article outlines how to format and submit your organization's owners list. This data is required to establish voter eligibility, distribute notices, and track attendance during your Meeting.

Prerequisites

  • Access to your property management software or database to export the roster.
  • An editable spreadsheet file in .csv, .xls, or .xlsx format.

Format the Owners List 

Ensure your spreadsheet includes the following required columns before submitting:

  1. Unit/Suite Number: The physical designation of the property.
  2. Owner First Name: The legal first name of the owner.
  3. Owner Last Name: The legal last name of the owner.
  4. Email Address: The unique digital address for sending notices and voter keys.

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Submit the File

  1. Finalize and save your formatted spreadsheet file.
  2. Send the completed file directly to your GetQuorum representative or onboarding team via email (support@getquorum.com)

Incompatible Formats

Do not submit your data in the following formats, as they cannot be processed by the platform:

  • PDFs of owner data.

  • Mailing Labels (Word or Excel).

  • Word Documents with inlaid tables.

  • Data pasted directly into the body of an email.

Submission Deadlines

To ensure your notices are served according to your statutory timeline:

  • Recommended: Provide documents 24 hours before the deadline date found in your timeline email.

  • Final Cut-off: Documents are accepted until 4:00 PM on the deadline date.