How does GQ send out my 2nd notice?

Preparation Requirements

• Your CSR will contact you approximately 2–3 days before your requested distribution date.

• Provide your 2nd Notice of Meeting package in PDF format.

  • Include the Agenda, Proxy, and/or Election Ballot.

  • Include additional documents such as Voting Certificates and Candidate Statements.

The Distribution Process

1. We create online versions of your proxy and/or ballot within our platform.

2. Next, we send an approval email so you can view the notice as an owner and submit test proxies or ballots.

3. You review the digital version and provide approval to your CSR.

4. Once approved, we schedule the distribution for delivery on or before your requested date.

5. If GetQuorum is printing, we'll send your 2nd notice via hardcopy mailing to your owners who haven't consented to electronic notices and/or electronic voting

   1. If GetQuorum is not printing, we'll provide you a list of units requiring hard copies

6. You'll receive a confirmation of completion once done!

Useful articles:

• How do Owners Submit an Electronic Proxy?
• How do Owners Submit an Electronic Ballot?
• Using the dashboard to check your campaign